Faculty Recruitment Management System
One of India's most prestigious arts and science colleges screened 800+ faculty applications by hand. We digitized the entire hiring lifecycle and load-tested it to 10,000+ concurrent users.
Overview
A fixed-scope engagement for one of India's most prestigious arts and science colleges. XLORIT digitized and automated the entire faculty hiring lifecycle, from application intake to final selection, replacing a fully paper-based process. The system is live and handling active recruitment cycles, with an AMC ongoing and V2 in development.
800+ resumes. Multiple departments. Every one reviewed manually.
The college managed faculty recruitment entirely through paper applications and emailed resumes. Staff physically separated resumes by department, and each Head of Department reviewed applications one by one, manually cross-checking qualifications against requirements. Screening was slow, error-prone and inconsistent across departments, with no scoring system, no audit trail, no reports and no visibility into where each candidate stood.
- Paper applications and emailed resumes sorted by hand
- Qualifications cross-checked manually by each Head of Department
- No scoring system, audit trail or reports
- Inconsistent screening across departments as volumes grew
Our Approach
We built the full recruitment system, became domain experts in the process, and engineered it for 10,000 concurrent users.
From zero domain knowledge to the system that outlasted the institution's own tool
We started with no expertise in faculty recruitment and requirements that weren't fully defined. We iterated with stakeholders, learned the domain, and built a scoring and normalization system precise enough for real hiring decisions. The college later built its own internal software, and still chose FRMS. They initiated an AMC after delivery and are now commissioning V2.
- 75% less screening time, saving 1 hour per department per 50+ application batch
- 800+ applications processed, with an active recruitment cycle running
- 10,000+ concurrent users validated under 300ms response time and under 1% errors
- 10+ report types and 8 core modules covering the full hiring lifecycle
- Full recruitment cycle completed end to end
- Preferred over the institution's own internal tool; AMC ongoing and V2 in development
We processed more than 800 applications this cycle without the usual chaos. Everything from application to final selection is in one place, and the reports are exactly what management keeps asking us for.
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